Support engineering teams with project management logistics: Resource tracking, project tracking, documentations, meeting notes and action item tracking.
Work with the team for product shipments. Document audits. Be trained to run QA flow and track results to feedback to engineering team.
Manage project documentations, websites.
Other tasks assigned by project managers.
2. Administration assistance for team operations:
Employee engagement: Responsible to organize and coordinate employee engagement activities like: Birthdays, marriage, work anniversary, child birth, welcome new employees, sport events, team trip, team building indoor and outdoor activities, all hands meetings…
May take and deliver messages, provide information to callers, proofread, and research and compile special reports.
Manage office supplies for the team.
Coordinates facilities issues, office moves, and conference room scheduling. Sets up local and off-site meetings.
Makes department travel arrangements.
Logs, tracks, and processes expense reports and check requests. Processes purchasing requests.
On boarding support for new hires.
Support interview logistics
3. Normally receives little instruction on daily work, general instructions on newly introduced assignments. Able to clarify expectations, plan for the work follow commitments with little supervisions.
4. Generate regular reports on projects as well as team operation matters.
2+ year of related experience of project assistant, management and admin assistant
Familiar with technical engineering team. Like to work with engineers.
A people person. Easy going, positive thinking and like to work with peoples.
English: Very good in writing, reading and verbal communication in general.
Excellent written and verbal communication, and inter-personal skills.
Highly organized, detail-oriented.
Willing to learn new things out of the comfort zone.
Get things done attitude. Highly resourceful. Can work well independently or as a team, prioritizing and exercising sound judgment are critical skills required.
Able to multi-task and maintain professionalism while working with a variety of confidential information.
Working knowledge of Word, Excel, and PowerPoint is preferred. Knowledge of Microsoft Outlook is preferred.
Knowledge of Microsoft Teams, Webex, MS Onenote, MS Sharepoint is a plus.
Is a plus: Graduated from technical departments (college or university)