Administrative Assistant Cum Translator


Ha Noi

  • Salary

    25 Mil - 35 Mil VND

  • Experience

    3 - 7 Years

  • Job level

    Experienced (Non - Manager)

  • Deadline to apply



  • Laptop
  • Insurance
  • Healthcare
  • Annual Leave

Job Description

AICS - ITALIAN AGENCY FOR DEVELOPMENT COOPERATION looking for Administrative Assistant cum Translator
Under the general supervision of the Head of Administration and direct supervision of AICS Hanoi Administrative-accounting Assistant and in cooperation with the Vietnam Head of Programs:

• Translate office documents from Vietnamese to English and from English to Vietnamese.
• Prepare, collect and manage documents related to payments procedures and procurements (requests for quotations, invoices etc);
• Support the punctual payment of office utilities (e.g. electricity bills, phone bills, internet bill etc);
• Support the processing of payments through internet banking;
• Fulfil PRIMA NOTA files and prepare supporting documents in accordance with internal procedures;
• Archive invoices and documents related to all financial transactions;
• Keep accurate recordings of expenditures and financial transactions, allocating expenses according to funding sources and budget codes, as per internal procedure;
• Manage relations with local banks (cheque fulfilling, international transfer, cash withdrawal, bank account opening and closing etc.), in cooperation with the auxiliary staff;
• Manage bank reconciliation, cash flow and follow up on outstanding payments;
• Keep good relations with suppliers, providers and partners, in cooperation with the auxiliary staff;
• Organize logistics support for meetings, seminars and projects, as requested;
• Assist the Office with administrative procedures related to human resources (insurance, pay slips etc.);
• Assist the office with inventory management;
• Archive documents according to Office procedure;
• Scan, digitalize and archive AICS Hanoi Office documents;
• Assist the office with travel duty logistics (VISA, tickets, reservations etc.);
• Provide other administrative support and carry out general office management duties if required.

Job Requirement

  • Excellent communication in English and Vietnamese
  • Experienced in relavant position as Adminstrative role at international corporation or similar organization  
  • Basic knowledge/ foundation in finance would be advantage  
  • Outgoing, responsible, adaptable to multinational environment, multitasking
  • Good coordination and teamwork within internal stakeholders, cross-functional departmets as well as external suppliers

More Information

  • Degree: Bachelor
  • Age: Unlimited
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