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HR Admin Clerk

FV Hospital
Updated: 13/08/2019

Employment Information


  • Insurance
  • Uniform
  • Health checkup
  • Training & Development
  • Salary review
  • Annual Leave

Job Description

A. General purpose of the position:
Provide HR administrative assistance for FV staff, including:

- Work permit, visa, residence card application, residence registration and other administration procedures for foreigners

- Be in charge of air tickets, hotel booking, per diem, travel insurance for staff’s business trip, conference, training, annual home leave, relocation …

- Manage FV training room/ meeting room

- Order stamp & manage all stamp provided to staff

- Provide taxi service & report taxi expense to Finance department

- Other HR administrative services: employment certificate, residence certificate, employee name badge …

B. Key duties and responsibilities:

1. Work permit application and extension

- Provide instruction of personal document preparation to foreigner staff including personal document list, authentication & legalization procedure guidelines

- Assist French staff in document authentication & legalization

- Submit work permit application documents to Dolisa

- Update & follow up work permit validation date for extension

2. Visa/ residence card application and extension for foreigners or FV staff on oversea business trip

- Submit residence card application documents to Immigration Office

- Coordinate with Agency to apply visa for foreigner staff and staff’ family members

- Update & follow up visa/ residence card validation date for extension

3. Air ticket, hotel booking per diem, travel insurance for staff’s business trip, conference, training, annual home leave, relocation

- Book air ticket via designated agency

- Book hotel for staff on business trip, training, conference according to FV standard

- Instruct staff to get reimbursement in case they book hotel, air ticket by themself

- Facilitate staff to get per dime

- Buy travel insurance

4. Administrative preparation for new staff

- Take & manage all staff’s photo

- Issue name badge to new staff

- Provide new badge to staff in case staff change position/ department, is promoted or lost old name badge …

- Collect name badge from termination staff

5. Residence registration for foreigners who are living in FV housing complex

- Prepare & submit residence registration document to Tan Phu Ward Police for foreigner staff who are living in housing complex

- Update & manage foreigner’s residence registration list

- Provide monthly report to Tan Phu Ward Police

6. Order stamp & manage all stamp provided to FV staff

- Provide instruction to other departments on how to raise a stamp request

- Order stamp as request

- Manage all stamp provided to staff

- Monthly expense report to Finance & Accounting

7. Taxi service management

- Provide taxi card to staff & other departments

- Provide pick up service for Head Department, key persons, expat candidates

- Manage taxi card, checking taxi expenses & process payment to taxi providing company

8. Other HR services

- Provide employment certificate to staff for personal purposes such as visa application, banking,

- Prepare introduction letter for HR staff to work with authorities and externals

- Coordinate with other departments in booking & using training/ meeting rooms

- Distribute internal magazines & communication documents

- Coordinate with related departments to prepare and send condolence flowers & money to related staff

- Provide administrative assistance for HR staff in document notarization as request

9. System development

- Make proposal on development of HR administrative service data management system

- Develop policies and procedures on HR administrative services

- Update related law system
10. Other administrative support

- Perform other tasks as requested by Line Manager

- Back up other team members

Job Requirement

1.     Qualification: College graduate, university degree is referable

2.     Experience: At least 2 year experience in the same position

3.     Skills and knowledge:

-          Good at communication, relationship building & problem solving skill

-          Having knowledge of all HR administrative related law, regulations, especially regulations related to foreigners

-          Good at document management

4.     Foreign language(s): Good at English (speaking & writing)

More Information

  • Degree: Bachelor
  • Age: 25 - 35
  • Gender: Female
  • Job type : Permanent

Company Overview

FV Hospital

www.fvhospital.comCompany size: 1000
FV Hospital is 100% foreign-owned; it is financed by a group of French, Swiss and Belgian doctors - all very experienced healthcare professionals - supported...Detail

HR Admin Clerk

FV Hospital

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