Let jobs find you. Setup Email job alerts to don't miss
your opportunities.


Please sign in to perform this function

Sign in by:

APL Logistics Vietnam Company Limited

Office Administrator Specialist cum Receptionist

APL Logistics Vietnam Company Limited
Updated: 10/07/2019

Employment Information


  • Insurance
  • Travel opportunities
  • Allowances
  • Uniform
  • Incentive bonus
  • Health checkup
  • Training & Development
  • Annual Leave
  • Sport Club

Job Description

Reception Management:

  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Warmly welcome/greet visitors; arrange seats and drinks if needed
  • Receive and sort daily mail/deliveries/couriers
  • Update appointment calendars and schedule meetings/appointments
  • Manage company car, taxi card as per company policy / procedure
  • Arrange accommodation, transportation for business trips of employees, clients
  • Maintain professional presentation of the reception area, meeting rooms
  • Perform other clerical Receptionist duties such as filing, photocopying, faxing etc.

Office Admin Management:

  • Track stocks of office supplies and place orders when necessary
  • Maintain office security, cleanliness by following procedures and controlling access
  • Responsible for vendors setup through SAP, settle all payments as regarding to Admin expenses, other expenses in Concur Evaluate existing vendors’ performance, propose new vendors to improve quality and cost effectiveness
  • Follow up Office Admin Services Contracts / Agreements & proceed the renewals if required
  • Record, file documents, proof to prepare for Audit purpose
  • Assist HR Admin Manager in planning and tracking Office Admin budget, petty cash
  • Assist HR Admin Manager in office maintenance efficiency and innovation by planning and implementing office systems, layouts, and equipment procurement
  • Assist HR Admin Manager in designing and implementing Office Admin policies
  • Involve in Staff activities / events organization
  • Coordinate with HR in Expat Service for Clients
  • Ad-hoc requests from HR Admin Manager and Support Services to Operations when requested

People Management:
Assist HR Admin Manager in supervising and developing Tea Lady, Drivers, and Messenger(s)

Job Requirement

  • College / University degree
  • At least two-working-year experience in Office Admin
  • Self-motivated and results driven
  • Professional personal presentation
  • Ability to multi-task
  • Team Player; Commitment to personal learning
  • Dedication to quality and a sense of personal responsibility
  • Ability to organize and prioritize workload efficiently
  • Excellent telephone manner and a friendly and welcoming approach to all
  • Good communication in Vietnamese and English
  • Can use Word, Excel, Email

More Information

  • Degree: College
  • Age: Unlimited
  • Job type : Permanent
  • Probationary period: 2 months
  • Working time: Monday - Friday
  • Training opportunities:

    - Join varied kinds of training, from functional technical skills, soft skills to health talks
    - Grow with Career and Development program

  • Colleagues: Talented and friendly
  • Benefit:

    - Government Insurance paid in full salary as per Vietnam Labor Code.
    - Extra Accident and Health Insurance for Employees
    - 13th Month Salary

  • Other extras:

    - Lunch Allowance
    - Team Building Allowance
    - Many Engagement events
    - Wellness Program (Gym, Yoga)
    - Parking fee
    - Office provides pantry with free coffee, tea, microwave

  • Holidays: 16 days

Company Overview

APL Logistics Vietnam Company Limited
APL Logistics is the go-to global supply chain specialist for companies in the Automotive, Consumer, Industrials and Retail sectors.  In Vietnam, APL...Detail

Office Administrator Specialist cum Receptionist

APL Logistics Vietnam Company Limited

Get email alerts for new jobs

Setup Email alerts