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Payable Account Accountant

International School Sai Gon Pearl
Updated: 15/10/2019

Employment Information


  • Training & Development

Job Description

The Job Description aims to define the roles and duties of Cash and Banks Accountant and AP Controller

· Manage, verify and record all payment invoices in comply with school policies and tax rules in timely basic

· Manage, ensure and record all invoices in accurately to AP system in timely basic

· Manage, ensure that all WHT, VAT reports in accurately with Tax regulations in timely basic

· Manage, verify and ensure that fixed assets and other prepaid expenses are recorded and allocated to the system on the timely basis.


Payment Accountant reports directly to Finance Manager, and perform a full range of duties, including but not limited to:

To ensure that all payment transactions (cash and bank) are accurately and timely processed into the accounting system

1. To receive invoices and its supporting documents for payment in comply with existing laws

2. To prepare payment vouchers by cash and bank transfer in comply with company process

3. To submit documents to the banks and follow up with the banks

4. Verify that transactions/supporting documents comply with financial policies and procedures

5. To prepare and check the valid of all payment vouchers and its supporting documents

6. To conduct and prepare Cash count minute with Cashier every day (at 4 PM)

7. To reconciliation transactions of petty cash balance and bank accounts balance to make sure all transactions are recorded timely and correctly authorized before paying out

To manage and maintain all invoices from suppliers and staff advance in AP sub system are accurately and timely processed into the accounting system

1. Maintain and update list of vendor in Master file sub accounting system

2. Staff advances must be accurately and timely processed into the accounting system

3. To reconcile between AP detail by supplier with GL on monthly basis (no later than 5 working days after month ending)

4. To generate, check and analysis AP aging report monthly

5. Maintain and control all collection and payment of fieldtrip and after school activities

To prepare Tax reports:

1. To issue pro-forma invoice for Uniform: Field Trip and After School Activities fee

2. To prepare the output VAT reports of other income

3. To calculate and prepare withholding tax report

4. To manage tax reports and record accounting book for Lotus company

5. Have good written and oral communication with banks and suppliers (phone, email as well)

6. Perform other related duties as required by Finance Manager

To manage Fixed Assets register file and prepaid expenses allocation file:

1. To record fixed assets in the fixed assets register report; prepaid expenses in the prepayment allocation report on a monthly basis and maintain an accurate file with adequate information (historical costs, useful life, monthly allocation amount, net assets value)

2. On monthly basis, recognize and record monthly allocation of prepaid expenses, depreciation/amortization of fixed assets into the system

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK) and/or criminal/police or equivalent background checks for all other countries inhabited (irrespective of whether you worked in those countries)

Job Requirement

 Knowledge (acquired information necessary to do the job)

·       Accounting

·       Foreign contractor tax, Value added tax

·       Accounting software (Vietsun)

·       Invoicing regulations

Skills (acquired measurable behaviors)

·       Working hard

·       Excel skill for accounting

·       Communicated skill in Vietnamese and English

Abilities (natural talents or developed proficiencies, aptitudes)

·       Statistic & analytic figures

·       Reconciliation


Bachelor Degree (B.A./B.S.) in Accounting/Finance. MBA or CPA preferred.


Advanced level in speaking, reading and writing.


·     At least 3-5 -year experience in Accounting & Finance fields and 2-year experience in similar roles.

·     International finance management

·     Accounting software

·     International accounting

·     Budget management

More Information

  • Degree: Bachelor
  • Age: Unlimited
  • Job type : Permanent

Company Overview

International School Sai Gon Pearl

www.ishcmc.comCompany size: 300-500
Employment Condition: Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers...Detail

Payable Account Accountant

International School Sai Gon Pearl

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