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Procurement Executive (7.5 month contract)

International School Ho Chi Minh City (ISHCMC)
Updated: 19/10/2019

Employment Information


  • Laptop
  • Insurance
  • Allowances
  • Health checkup
  • Training & Development
  • Annual Leave
  • Sport Club

Job Description


The Procurement Executive is responsible for managing the School’s purchasing tasks, but is not limited to, the following duties:


1. Maintain and develop reliable suppliers list for the School

2. Track subscription period and arrange payment for new subscription period for online magazines, online software, subscription, and database. Maintain records of such payments.

3. Liaise with Heads of Section and Faculty in monitoring and processing Procurement of consumables, teaching materials and equipment and other School resources from local and overseas, including:

● Collation of orders from Heads of Section / Faculty or/and School staff.

● Monitoring and making reports to the Headmaster and Head of Finance for authorised approval.

● Preparing contracts between suppliers and the school.

● Sending orders to overseas consolidation agents.

● Liaison between the overseas consolidation agents and school staff.

● Follow-up of outstanding orders placed with suppliers.

● Tracking the orders’ status, and communicating with School staff on delivery and quantity and quality status.

● Translation of overseas orders for customs/cultural inspection purposes.

● Obtaining import license for overseas orders.

● Coordination with Local Authorities and Clearing/Forwarding agents with regard to the customs clearance of supplies and equipment purchased abroad. Estimate of total fees/costs for Head of Finance’s approval.

4. Provide critical suppliers with regular forecasts, updates in import tax regulations and other import regulations to ensure full visibility of the School’s requirements

5. Report any significant supply/logistical problem to Procurement Supervisor and Finance Manager, to ensure problems be communicated to the relevant departments.

6. Perform supplier financial assessments and monitor stability throughout the duration of the contract.

7. Update, maintain records, files and report on purchasing functions inclusive of the fixed assets register.

8. Assist in reconciliation of procurement payments and budget reports and forecast.

The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Child Protection Officer/Designated Safeguarding Lead or to the Head of indeed to the Regional CEP so that a referral can be made accordingly to the relevant third part services.

Job Requirement

- Effectively manage supplier relationships and ensuring compliance with all contractual commitments contained within the agreed supply contracts.
- Maintain and active involvement in developing Procurement initiatives and contribute towards the School’s -
- Procurement objectives “efficient, timely and cost effective” (Main KPI).
- Proficient in English, MS Office

More Information

  • Degree: Bachelor
  • Age: Unlimited
  • Job type : Contract/ Freelance

Company Overview

International School Ho Chi Minh City (ISHCMC)

www.ishcmc.comCompany size: 300-500
Employment Condition: Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers...Detail

Procurement Executive (7.5 month contract)

International School Ho Chi Minh City (ISHCMC)

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