o Follow and update the details of orders status on data collection systems of Navision software and department (Excel file)
o Action on Navision software (creating supplier code, create orders, create imports card for warehouse department and access the warehousing datas)
- Procedures for confirmation of raw materials and services purchasing contracts
o Make orders, confirm orders
o Gather orders, Co – signed contracts
o Save documents and send documents to accounting department, scan the update system file
o Follow the progress of orders :
o Notice and update shipment schedule from suppliers
o Check the import documents
o Save scan file documents on the system
o Follow the day the ship docked
- Implement procedures in a national single window customs system:
o Check the contents of customs declarations
o Declaration of quarantine and quality inspection of imported goods
o Follow the grant of quality inspection target of imports from government agencies
- Work closely with service part to complete import procedures, including:
o Send true copy documents, original documents, notifications of goods, orders for payment ...
o Transfer the original documents, declarations, monthly cost statements
o Progress on customs procedures 1 door
o Sample quarantine and quality inspection of the State after the goods come into warehouse
- Check the content of the payment documents and coordinate with the accounting department to follow the progress timely, including :
o Domestic goods receipt
o Imports receipt
o Tax declarations
o The payments related to import procedures related to agents, carriers
o The payment related to the licensing procedure, register for quarantee and quality inspection of the State for imports related to the State management agencies: Department of Plant Protection, Department of Livestock , Veterinary Department, General Department of fisheries, Ministry of Industry and trade.
o Transport fee invoice, insurance fee, other charges ... relating to the consignee.
- Perform marine insurance knowledge:
o Insurance Requirements
o Require compensation
o Handle the losses
o Fees of old ship
o Notification designated vessel
o Insurance inland transport
- Support for debt clearing procedures related to the settlement of complaints and quality of goods.
- Support to resolve the dispute with the supplier regarding administrative procedures in the scope of work under the guidance of their superiors.
- Check the content and accuracy of the raw materials imports purchasing bills, cost of service bills and other expenses, and hand over to the monthly accounting department.
- Gather datas, record the information of suppliers, and other documents to serve for the evaluation of ISO, Global Gap periodically.
Coordination and transfer.
- Update your status and material orders.
- Balance needs with warehouse department to notice weekly receiving goods schedule
- Follow and report the order need in short-term.
- Send the request of seal good, follow the consignee progress at port
- Update weekly goods receiving plan for weighbridge - warehouses – quality department
- Report daily work progress and the difficulties and obstacles can not be solved