Purchasing Administration staff (Contractor - 8 months)

Công Ty TNHH Guyomarc'h Việt Nam
Location

Binh Duong

  • Salary

    Competitive

  • Experience

    2 - 5 Years

  • Job level

    Experienced (Non - Manager)

  • Deadline to apply

    18/12/2020

Benefits

  • Laptop
  • Insurance
  • Travel
  • Allowances
  • Employee Shuttle
  • Incentive bonus
  • Healthcare
  • Training Scheme
  • Business Expense
  • Annual Leave

Job Description

Administration :

o Follow and update the details of orders status on data collection systems of Navision software and department (Excel file)

o Action on Navision software (creating supplier code, create orders, create imports card for warehouse department and access the warehousing datas)

- Procedures for confirmation of raw materials and services purchasing contracts

o Make orders, confirm orders

o Gather orders, Co – signed contracts

o Save documents and send documents to accounting department, scan the update system file

o Follow the progress of orders :

o Notice and update shipment schedule from suppliers

o Check the import documents

o Save scan file documents on the system

o Follow the day the ship docked

- Implement procedures in a national single window customs system:

o Check the contents of customs declarations

o Declaration of quarantine and quality inspection of imported goods

o Follow the grant of quality inspection target of imports from government agencies

- Work closely with service part to complete import procedures, including:

o Send true copy documents, original documents, notifications of goods, orders for payment ...

o Transfer the original documents, declarations, monthly cost statements

o Progress on customs procedures 1 door

o Sample quarantine and quality inspection of the State after the goods come into warehouse

- Check the content of the payment documents and coordinate with the accounting department to follow the progress timely, including :

o Domestic goods receipt

o Imports receipt

o Tax declarations

o The payments related to import procedures related to agents, carriers

o The payment related to the licensing procedure, register for quarantee and quality inspection of the State for imports related to the State management agencies: Department of Plant Protection, Department of Livestock , Veterinary Department, General Department of fisheries, Ministry of Industry and trade.

o Transport fee invoice, insurance fee, other charges ... relating to the consignee.

- Perform marine insurance knowledge:

o Insurance Requirements

o Amendment

o Require compensation

o Handle the losses

o Fees of old ship

o Notification designated vessel

o Insurance inland transport

- Support for debt clearing procedures related to the settlement of complaints and quality of goods.

- Support to resolve the dispute with the supplier regarding administrative procedures in the scope of work under the guidance of their superiors.

- Check the content and accuracy of the raw materials imports purchasing bills, cost of service bills and other expenses, and hand over to the monthly accounting department.

- Gather datas, record the information of suppliers, and other documents to serve for the evaluation of ISO, Global Gap periodically.

Coordination and transfer.

- Update your status and material orders.

- Balance needs with warehouse department to notice weekly receiving goods schedule

- Follow and report the order need in short-term.

- Send the request of seal good, follow the consignee progress at port

- Update weekly goods receiving plan for weighbridge - warehouses – quality department

Reporting

- Report daily work progress and the difficulties and obstacles can not be solved

Job Requirement

  • Graduated from college, university, major in Foreign Trade, supply chains…
  • Basic English communication
  • Fluently in Microsoft Office
  • At least 2 years experience in the same position (working experience related to agricultural product import, export ; supply chains management)
  • Receiving and handling the information.
  • Working in process.
  • Problem solving.
  • Time arrangement, negotiation and bargaining

More Information

  • Degree: College
  • Age: Unlimited

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