Executive Assistant to Managing Director

Mô tả Công việc

• Completes a broad variety of professional and personal responsibilities for the Managing Director including: managing an extremely active calendar of appointments; composing and preparing confidential correspondence; arranging travel plans, itineraries, and agendas; and compiling documents for all meetings.
• Complex management of email accounts, email filing and clearing daily email influx.
• Organizing and coordinating conference calls/video conferences
• Compiles and prepares regular or special reports necessitating the selection of data from various sources.
• Acts as a liaison, maintains appointment agenda and keeps executive informed as to commitments.
• Plans and coordinates specified meetings; arranges meeting and conference schedules as directed and notifies participants.
• Organizes, maintains, and assumes custodial responsibilities for executive's documents, files and records
• Attend business functions during and after normal business hours, as required.
• Plans, coordinates, and ensures Managing Director's schedule is followed and respected.
• Communicates directly, and on behalf of Managing Director’s with team, managers, and others, on matters related to the Managing Director's initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between Managing Director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Managing Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Managing Director updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Managing Director.
• Coordinates and expedites the completion of assigned administrative projects, sometimes requiring the involvement of departmental managers, supervisors, and professionals.
• Other responsibilities as deemed appropriate or necessary.