Completes a broad variety of professional and personal responsibilities for the Managing Director including: managing an extremely active calendar of appointments; composing and preparing confidential correspondence; arranging travel plans, itineraries, and agendas; and compiling documents for all meetings.
Complex management of email accounts, email filing and clearing daily email influx.
Organizing and coordinating conference calls/video conferences
Compiles and prepares regular or special reports necessitating the selection of data from various sources.
Acts as a liaison, maintains appointment agenda and keeps executive informed as to commitments.
Plans and coordinates specified meetings; arranges meeting and conference schedules as directed and notifies participants.
Organizes, maintains, and assumes custodial responsibilities for executive's documents, files and records
Attend business functions during and after normal business hours, as required.
Plans, coordinates, and ensures Managing Director's schedule is followed and respected.
Communicates directly, and on behalf of Managing Director’s with team, managers, and others, on matters related to the Managing Director's initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between Managing Director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the Managing Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Managing Director updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Managing Director.
Coordinates and expedites the completion of assigned administrative projects, sometimes requiring the involvement of departmental managers, supervisors, and professionals.
Other responsibilities as deemed appropriate or necessary.
Yêu Cầu Công Việc
Knowledge and skills:
Bachelor’s Degree or a combination of related experience preferred, education and/or training to sufficiently and successfully perform the essential functions of the job.
Strong work tenure: 5+ years’ experience supporting senior management in a manufacturing organization.
The ideal candidate will be a self-starter and resourceful with excellent English verbal and written communication skills.
Anticipates needs and being confident, articulate, be extremely proactive and able to act on their initiative
Time management is critical, being able to prioritize demands and have excellent attention to detail.
Experience and interest in internal and external communications, partnership development, and outreach
Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point)
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with staff, and external partners or associates
Ability to influence others to meet deadlines and keep calm under pressure.
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team-player, with the ability to also be extremely effective independently
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment