Yes4All is one of the leading brands for home sporting goods & furniture in the e-commerce market. Founded in 2010, we have strived to be in the top 1% retailers on Amazon US. Based in California with an operation office in HCMC, we have more than 300 young and talented members with expert knowledge and experience in the e-commerce industry.
We are on an ambitious journey to dominate not only Amazon's sporting goods market but also to enter new e-commerce markets from many regions like Canada, Europe, Japan. Besides, Home sporting goods, Furniture, Outdoor and Gardening are also great opportunities that we desire to occupy and create significant values. With our steady knowledge in E-commerce, Yes4All started to provide end to-end ecommerce-enabler service in order to help Vietnamese and global manufacturers or struggling sellers bring their products to the US & International markets.
Objectives of this role
Support the VP- Sales and Operations primarily and provide additional support to functional team members, as directed, to ensure that company & team’s goals and objectives are accomplished and that operations run efficiently
Maintain and refine internal processes that support high-level sales & operations functions, and coordinate internal and external resources to expedite workflows
Manage communication with Sales and Operations members by liaising with internal and external parties on various projects and tasks
Plan and orchestrate work to ensure that leader’s priorities are met, organizational goals are achieved, and best practices are upheld.
JOB DESCRIPTIONS
Administrations
Assist and manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other logistics
Coordinate scheduling and calendar management, as well as content and flow of information to functional leaders
Manage VP’ travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, such as typing, translation dictation, spreadsheet creation, email, and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials.
Communication & Human resource operations
Build and collects database of organizational structures and authorizations, JD, title, team member list, pending recruitment, headcount plan and other human resource information
Work with leaders and HR team to develop, deploy and update training materials for multiple levels
Support VP and team leaders to work with HR team on recruitment, training and development of functional
Organize team communications and plan events, both internal and external, including team building and other special activities.
Documentation & Project Management
Collect and organized documents (definition, processes, workflow, training, contracts…) and project deliverables (finding, outcome…)
Track and follow-up team tasks and projects, together with the leader ensure deliverables quality within the allocated budgets and deadline.
Ensure the projects progress, workload and deliverable are well-documented for management purpose.
Directly involve or lead cross-functional projects if required
Build, maintain and develop cross functional processes if required.
Yêu Cầu Công Việc
SKILL AND EXPERIENCE
Two or more years of experience in an administrative/ supporting role reporting directly to senior management (CEO, VP…) in a fast-pace dynamic environment such as ecommerce, retail, FMCG, logistics or other start-up companies.
Excellent written and verbal communication skills, in Vietnamese and English
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools and an aptitude for learning new software and systems.
Flexible team player with positive energy, willing to adapt to changes and enjoy new challenges
Ability to maintain confidentiality of information related to the company and its employees.
WHY YOU WILL LOVE JOINING US?
FOR YOU TO JOIN
Financial Well-being: A competitive salary with 13th month salary, annual performance bonus and a variety of allowances.
Salary review: annually or on excellent performance.
Activities: company trips, team-building, and other customized monthly bonding events.
Annual leaves: 16 days off and 01 Birthday Leave per year.
Healthcare: annual health check, insurance according to Labor Law and extra PTI Insurance package.
Working Environment: dynamic, friendly environments with working time flexibility (Mon-Fri), and other perks include snacks, coffee, and healthy food provided daily suited for hardworking, fun, and team collaboration.
FOR YOU TO GROW
Ambition: We are now keeping on with our hyper growth to multicategory, multichannel, multimarket, and expanding into the world largest e-commerce enabler. Hence, there will continuously be opportunities to challenge yourself, learn new skills and knowledge.
Challenges: Your voice can always be heard as we embrace the eagerness of learning and sharing. You can be your own boss and create your own value with the ability to take initiative and make decisions in all aspects of work.
Chances: Be led and coached by experienced and inspirational leaders and participate in various training courses where you can enlarge your knowledge and experience in the E-commerce and Supply Chain industry.
FOR YOU TO STAY
People: Having a headquarter in the US and an operation office in Vietnam, our team is young and highly motivated. You will be working with and alongside members having experiences from International Corporations or high profile from Vietnam that share the same passion and dedication.
Culture: Our working environment is humble, collaborative and 100% healthy. We promote Exchange & Speak out, you can receive transparent and supportive feedback so you can perform the best.
Career path: Provide you a great career path, open to rotating for your better understanding of the company and contribute across many of our functions.
And much more, join us and let yourself explore other fantastic things!
