Personal Assistant

Mô tả Công việc

· Provide Weekly reports of Task List and Cash advance by no later than Friday 5pm

· Provide Monthly reports of electrical/maintenance/wifi, etc of all properties by no later than end of the month at 5pm

· Phone monthly reports, by no later than end of the month at 5pm

· Membership monthly reports, by no later than end of the month at 5pm

· Stay connected online, on Whatsapp, Viber, or Zalo depending on agreed platform and reply quickly

· Stay organized and keep track of all tasks given, helping to send reminders

· Negotiate with vendors and advise the best solution

· Handle requests and queries appropriately and efficiently

· Manage diary and schedule meetings and appointments upon confirmed events by sending a calendar invite to the employer

· Make travel arrangements including hotel, flight, transportation in a clear concise document

· Take dictation and minutes when required

· Produce reports, presentations and briefs when required

· Be pro-active and make suggestions on where to improve or how to perform better to the Employer

· Arranging travel, visas, and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during meetings, presentations

· Calendar management - coordinate all meetings and invites (zoom or calls) including but not limited to: 1:1s, team meetings, offsite meetings, partnership/investor meetings across multiple time zones

· Conserve director's time by maintaining Director calendar, updating google documents, collecting and analyzing information, and prioritizing meetings

· Phone Management: handling incoming calls, scheduling appointments and conference calls. Scheduling and greeting in-office guests

· Preparing colleagues for meetings by providing helpful background information.

· Help prepare necessary documents/presentations to be ready for daily team meetings.

· Demonstrate effective follow-through while acting as a dependable point of contact for both internal and external parties

· Make informed, practical decisions to assist effective workflow

· Performing personal errands for The Employer as required.