Being a well-educated and articulate professional, the executive is responsible for assisting the Production Manager in the aspects of events operations and logistic. The executive is also responsible for managing vendors/supporters in term of woking timeline.
Success in the position requires the assistant to be well-organized, outspoken, efficient, meticulous, customer-oriented, hardworking and witty.
To manage 3rd party vendors in term of costing, timing and quality checking.
To coordinate and manage the set-up and production of the event onsite, ensuring the delivery of a high-quality event.
To plan and propose workflows for every event.
To supervise and manage all suppliers and contractors working on location.
To ensure a smooth operation throughout each event.
To be required to work closely with the members of the team to collectively produce a successful event.
To be responsible for the logistic coordination and organization of assigned events in regards to venues booking, temporary staff recruitment, staff travel coordination and events’ material organization.
To search for event venues (hotels or conference centers) and negotiate prices for each assigned event
To manage gift production for events
To follow-up with venue representatives about details and needs of each event, provides all on-site requirements and coordinates all pre-event requests.
To prepare, prints and organize all event-related documents.
To coordinate and follow-up event materials between all travelers for all events.
To maintain an up to date knowledge of all internal department processes.
Yêu Cầu Công Việc
3-5 year-experience in events management and production at an event agency/contractor
Understanding about printing and gift production for events
Strong negotiation skills
Projects an entrepreneur, enthusiastic, positive attitude, is client-service oriented with a proven ability to work with and present to senior level executives and is able to work on multiple projects and with minimal supervision.
Intermediate English in term of verbal and written communication hence interpersonal skills, excels at managing multiple tasks at one time and performs in a high energy, fast paced environment.
Competent in Microsoft Office
A pleasant demeanor and a positive attitude to function within a team-based environment