Assist the Warehouse Manager to translate the safety regulations into appropriate practical working instructions and regularly assess the warehouse operation to ensure that regulations are respected.
Report accidents, incidents, near misses, unsafe conditions and behaviors.
Implement countermeasures to reduce and mitigate risks.
Stimulate an open environment where safety is put first, by sharing safety concerns, acting as an example and addressing each other on safety.
Beside the regular planned safety audit, perform the random safety audit of random workflow to ensure safety culture are embedded.
Contribute to sustainability in warehousing by reducing waste and energy consumption. Act as a role model.
Perform coaching on safety behavior and compliance for related parties working at warehouse.
Control the compliance (company regulation and policy) of related parties working at warehouse.
2/ Warehouse planning:
Define the storage space layout to run the warehousing activities and review regularly to align with changing circumstances.
Translate short and medium terms sales, inventory and production plans into weekly and daily warehousing resource (staff, space, equipment) requirements and scheduling.
Weekly and daily plan and organize staff shifts and resource allocation to warehousing activities.
3/ Warehouse process execution management:
Monitor and control overtime, staff productivity, line stoppages, and delays in trucks loading/unloading due to lack of warehousing resources.
Monitors daily the resources utilization to spot over and under capacity situations.
Ensure continuity of operations of all workflows in unexpected circumstances to ensure service level requirements are met.
Implement, monitor and control 5S in the warehouse.
Regularly assess and audit the execution of goods movement on all the physical workflows of the shop floor.
4/ Inventory management:
Accountable and responsible to translate the Traceability, FEFO, expire date and freshness policies into practical working instructions.
Monitor the organization of regular stock counts.
Apply corrective measures based on inventory discrepancies. Approve correction of inventory data in case of discrepancy with physical inventory.
Control the real time execution of system transaction compliance with the according Company process and policy. Ensure system inventory accuracy are maintained all the time.
5/ Storage & stock quality assurance/ management:
Translates the regulations into appropriate practical working instructions.
Put measures in place to monitor and report product quality issues in a timely way.
Perform corrective actions/ preventive actions for any issue regarding to FIFO, or damaged stock due to warehouse operation.
6/ Empty yards & PM warehouses operations:
Ensure right RPM and packaging material policies and procedures are adhered to.
Control and ensure smooth operation always in a safe way of empty yard and packaging material warehouses.
Maintain an efficient layout for empty yard and packaging material warehouses.
7/ Assets & equipment management:
Ensure all the warehousing assets and equipment are maintained in good working condition according to the applicable regulations.
Anticipate need for replacement or upgrade of warehousing equipment and assets.
Conducts root cause analysis of equipment breakdown
Ensure proper and efficient R&M for warehouse facilities.
Ensure proper preventive maintenance are followed by LSP.
8/ TPM & Continuous Improvement:
Follow and report warehousing KPIs on a daily basis in Daily Control System (DCS) meetings and communicate to team.
Initiates actions to improve in safety, warehousing processes, assets, stock quality and/or inventory management. Improve warehousing operation by using appropriate TPM tools. Ensures improvements are captured in procedures and staff is trained accordingly.
9/ Management reporting and others:
Review wareshouse performance (KPIs) and build according improved actions.
Lead and ensure daily DCS, weekly warehouse operation meeting.
Review cost deployment/ analysis and build improved actions.
10/ Organization & People management:
Ensure all PDPs are in place and performance management cycle is followed. Monitor sick leave and absenteeism. Ensures proper training for the warehousing staff. Hold regular meeting with staff to reinforce awareness, discuss issues and possible solution and communicate new applicable regulations related to safety, quality, stock & inventory management and use of assets and equipment.
11/ LSP Management:
Manage the weekly and monthly performance of warehouse LSPs (Labor, FLT…)
Collaborate and ensure the supervisors of LSPs can schedule their resource working by shift to meet our warehouse resource requirement.
Coach and train the trainers for LSP representatives/ supervisors on safety and sustainability and ensure they can do their according audits and coaching to their staff.
Collaborate with LSPs representative and supervisors for daily/ weekly problem solving, and in order to deliver joint improved projects.
Yêu Cầu Công Việc
Working & Thinking level: Bachelor in Business, Supply Chain Management or related field
Experience / skills required:
5 years in business, preferably logistics (warehouse and transport management).
Microsoft Office: Excel
SAP ECC or other ERP system. WMS if applicable.
Required Soft skills (leadership, planning and organizing, Decisiveness, communication,...)
Language: English; local language.
Others: Supply Chain understanding, understanding of order management and transportation.